Job Details

Summary

The Office Assistant supports the People Operations / Human Resources team while providing administrative support across the organization. This role combines traditional office responsibilities with opportunities to contribute to HR, employee training, and workplace safety programs-helping OIC foster a professional, safe, and employee-focused environment.

Key Responsibilities:

Administrative & Office Support

• Serve as the first point of contact for employees, visitors, and vendors, maintaining a professional and welcoming environment.
• Manage reception responsibilities including phone calls, mail, and scheduling.
• Perform clerical duties such as filing, photocopying, scanning, and data entry.
• Assist with office equipment, supply management, and organization of office facilities.

• Provide administrative support to the HR Manager and People Operations team.
• Assist with new hire onboarding including preparing orientation materials, scheduling, and employee setup.
• Maintain confidential employee files, HR records, and training logs.
• Support recruitment activities including posting positions, scheduling interviews, and coordinating candidate communication.
• Assist with employee engagement activities and HR projects.

• Help coordinate employee training sessions, orientations, and workshops.
• Track training participation and maintain compliance documentation.
• Support OIC's workplace safety initiatives, including scheduling safety meetings, drills, and maintaining records.
• Assist in monitoring compliance with food safety and OSHA requirements.
• Report safety concerns to leadership and support corrective actions.

• Partner with the Office Resource Manager, HR team, and other leaders to ensure smooth operations.
• Participate in special projects and continuous improvement initiatives.
• Perform other duties as assigned to support the goals of the company.

• High School diploma or equivalent; coursework in HR, business, or administration preferred.
• At least two years of administrative, office, or HR support experience.
• Proficiency with Microsoft Office Suite; HRIS or safety management system experience a plus.
• Strong organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Friendly, professional communication style with strong interpersonal skills.