Job Details

Office Specialist 1

Work type: Classified Staff Location: Eugene, OR Categories: Administrative/Professional, Administrative/Office Support, Child Development, Education Classification: Office Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $17.53 - $22.17 per hour FTE: 1.0

Review of Applications Begins November 13, 2025; position open until filled

Department Summary: Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers and preschool children in Lane County with developmental delays and disabilities.

Position Summary: The Office Specialist 1 (OS1) position provides administrative support to the Early Childhood CARES program. This position maintains the client record system for the department. Duties include data entry, filing, copying, faxing, scanning and archiving educational records. Position works with both paper documents and electronic files. This position is also responsible for client intake duties that include communication with families, physicians, and other agencies, verification of referral information and sending out appropriate letters and forms. Position responds to requests for information, follows HIPAA/FERPA policies and confidentially protocols to safeguard data. The OS1 performs a wide range of general office support tasks including assembling packets, maintaining forms, monitoring faxes and providing backup as needed for other office support positions. This position handles a variety of tasks that require initiative, independent judgement, organization and the ability to prioritize assignments to meet deadlines. Must be able to bend and reach high and low shelves to access files and other program materials. Must be able to lift up to 25 pounds.

The Early Childhood CARES Coordinator of Finance & Operations supervises the position.

Minimum Requirements

• One year of records management experience. AND One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.

Professional Competencies

• Ability to communicate effectively
• Strong organizational and time management skills
• High degree of accuracy and attention to detail
• Ability to prioritize tasks by importance and deadline
• Ability to work independently with minimal guidance and as part of a team

Preferred Qualifications

• Proficiency in Microsoft Office and database computer applications
• Electronic record keeping experience
• HIPAA/FERPA privacy compliance experience
• Database management experience
• Records archiving/retention experience

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-###-####.