Job Details

Position Summary

Eugene School District 4J is accepting applications for clerical substitutes for the purpose of establishing an on-going pool of candidates. Qualified candidates will be contacted by 4J Human Resources for interviews/screening as needed. Candidates in the clerical substitute pool are not guaranteed employment.

This class is distinguished from Instructional Assistant by the focus on clerical and support duties and the supervision of students only in the lunchroom, hallway or on the playground. No direct instructional duties are performed.

Essential Functions:

1. Compose and format homework assignments, charts, posters, memos, newsletters and other items as requested by the teacher.
2. Prepare classroom materials using current office technology and equipment (e.g., computer systems, fax, copiers, etc.) and production equipment (e.g. fax machine, laminator, staple, hole punch, binding equipment)
3. Assist in the preparation, typing and layout of such documents as the school newspaper, minutes for staff meeting and parent newsletters.
4. Assist in the health room when the nurse is absent by bandaging minor scrapes, bumps and bruises, handing out ice packs, or attending to more serious injuries while a nurse or doctor is called.
5. Supervise lunchroom, classroom, hallways, and recess yards so that an orderly atmosphere is preserved; control aggressive behavior, settle disputes and otherwise encourage well-mannered activity.
6. Substitute for Secretary as personal and telephone receptionist or for teacher in classroom as requested throughout the day.
7. Maintain an inventory of supplies for teachers and staff; complete purchase orders for additional materials and stock shelves with new supplies.
8. Sort and distribute incoming mail; perform other clerical duties as requested.
9. May perform duties specialized to the Physical Education department which include such task as minor equipment repair, inventory, attendance and grade documentation, and artwork for athletic awards.
10. May perform tasks specific to the attendance register of students such as roll call, parent contact of absent students, and weekly mailing of attendance roster to Data Processing Department.
11. Maintains regular and prompt attendance.
12. Performs other related duties as required.

Required Knowledge, Skills and Abilities

1. Ability to use or learn to use computers and appropriate software, and other current office technology and equipment (e.g., computer systems, fax, copiers, etc.).
2. Organizational ability. Ability to work under pressure of simultaneous deadlines and frequent interruption.
3. Ability to make precise, accurate mathematical calculations.
4. Ability to communicate effectively orally and in writing; knowledge of English grammar, composition and spelling.
5. Ability to establish and maintain effective working relationships.
6. Experience differentiating practices for diverse populations.
7. Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Minimum Qualifications

1. High school diploma or equivalent.
2. Previous experience or training in basic clerical skills including typing and filing. Demonstrated ability to type 50 wpm.
3. Bilingual proficiency and/or multicultural experience strongly preferred.

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There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program. Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility. For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.

Would you be interested in substitute clerical work at the District office?

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• No

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