Job Details

Office Assistant 1 - Bilingual: $19.37 - $25.86 Hourly

Office Assistant 2 - Bilingual: $21.92 - $29.24 Hourly

About the Position

This position is in our Front Desk Services that serves as a contact point for all 8 of our health centers. Office Assistants in this role assist with a variety of administrative tasks and duties. Our Office Assistant team is an integral part of our organization and is the center of organizing and running the daily operations of our practice. Other duties may include:, front desk or screening coverage, establishing new patients, routine outbound appointment scheduling, filing of medical records, insurance verification, accurate cash handling and record keeping, data entry and verification of client demographic information.

Function as a Bilingual Front Desk Services OA in a team setting to provide assistance to the Primary Care Teams by checking in patients, answering incoming calls and utilizing clinical tools to determine appropriate scheduling, tasking to clinical staff and sending information to triage. The position also supports data entry of online scheduling as well as making outreach calls for special projects. The Front Desk Services OA functions as the primary point of contact for patient checking in for office visits as well as the documentation and transmission of information to care teams and other clinical or administrative departments.

Daily Functions Include:

• Supporting patient flow by greeting patients, verifying insurance, completing check-in/check-out, and ensuring accurate registration, scheduling, and demographic updates.

• Maintaining accurate and timely documentation in the EMR/EHR, including data entry, insurance updates, and in-basket/telephone encounter communication with care teams.

• Providing front-office support through answering and routing calls, communicating program information, and coordinating messages with staff, providers, specialists, and insurance companies.

• Handling payments and cash transactions with accuracy and appropriate record-keeping.

About the Division

The Community Health Centers have been providing quality primary care and behavioral health services to the citizens of Lane County since 2004. Our clinics are Federally Qualified Centers whose mission is to serve the community by offering excellent care and eliminating barriers to healthcare. Our staff must show dedication to providing care with compassion and willingness to work with a diverse population.

*While this position is posted for our RiverStone Clinic, it will require the ability to float to our other clinics as needed to provide coverage, training and support.*

*Please note - travel between all of our clinic locations may be required during on-boarding and training period.*

Schedule: Monday – Friday; 8:00am – 5:00pm

*This is an AFSCME represented position

Office Assistant 1 Training & Experience:

• Equivalent to the completion of the twelfth grade.
• One year of general clerical and office assistance experience.
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Office Assistant 2 Training & Experience:

• Equivalent to the completion of the twelfth grade.
• Two years of responsible clerical and office assistance experience.
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Testing Requirements:

• Successful hire will be contingent upon taking a bilingual test to demonstrate proficiency in both English & Spanish.

Special Requirements:

• Please submit a copy of your resume.
• This position is subject to a full background check.

Oregon Driver License:

• Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

BILINGUAL “B”

Bilingual designation is an adjunct classification.

Language - Spanish

DEFINITION:

To assist in providing bilingual communication with Limited English Proficient (LEP) persons. Individuals in these classifications do more than self-identify; they have successfully passed a test demonstrating proficiency in both English and the other language administered by the County. The need for the use of the second language in the performance of job duties in this classification has been identified.

EXAMPLES OF DUTIES:

In addition to the regular knowledge, skills, and abilities required of the employee's main classification, the bilingual duties of this adjunct classification may include, but are not limited to the following:

• Interpreting between English speakers and LEP persons.
• Orally translating documents
• Providing oral assistance
• Providing written assistance, including some written document translation

MINIMUM QUALIFICATIONS:

• Knowledge of both languages, demonstrating the ability to convey information in both languages quickly and accurately.
• Ability to communicate clearly and concisely.
• Ability to maintain confidentiality of communications.

EXPERIENCE AND TRAINING:

• An equivalent combination of experience and training or demonstrated abilities qualifying the employee or applicant to perform the duties described herein. These skills and abilities may be acquired in various ways; i.e., education and/or bilingual or bicultural experiences.