Job Details

Bushnell University Overview

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

Job Summary:
The administrative assistant position reports to the Dean of the College of Health Professions with the primary responsibility to provide administrative support to the Dean of the College of Health Professions (CHP) and other CHP Program Leadership (e.g., Clinical Mental Health Counseling). This position will manage the department purchases across the college, manage calendars for CHP leadership, produce reports and departmental correspondence, coordinate department events, liaise with other departments across campus as required, and provide support to CHP faculty.

Strong organizational skills, the ability to handle multiple tasks, excellent oral and written communication skills, and strong technical skills are essential to the administrative assistant position. The position requires effective interpersonal skills along with the ability to work both individually and as part of a team. Due to the nature of the position, a high level of confidentiality is required at all times.

Position Duties & Responsibilities

• Provide administrative and clerical support for the Dean and Program Leadership, including (but not limited to) budget preparation, timely issuance of adjunct contracts, and coordination of departmental events.
• Keep the appointment calendar for the Dean and Program Leadership and schedule appointments with faculty, students, and others, as required.
• Provide administrative support to the Dean and Program Leadership including scheduling, creating agendas, and recording of minutes, as required.
• Assist the Dean and Program Leadership in liaising with relevant accrediting bodies, as required.
• Assist the Dean and Program Leadership in the coordination and execution of departmental events including but not limited to advisory boards meeting, accreditation site visits, and events and productions.
• Coordinate student workers to provide support for the respective schools.
• Work closely with the Registrar, Dean, and Program Leadership to ensure student petitions are processed in a timely manner.
• Coordinate new-hire paperwork and on-boarding for all new adjunct hires in the respective schools.
• Manage department purchases to ensure budget is maintained.
• Make travel arrangements for the Dean, Program Leadership, and faculty, as required.
• Communicate relevant information to students, faculty, and staff in a timely manner.
• Liaise between faculty members and the textbook seller to maintain current textbook listing, deadlines, and adherence to federal guidelines. Provide textbook support to faculty and students.
• Accept new projects as assigned and be alert to new initiatives that are consistent with the general scope of the position

Experience and Qualification Requirements:

• Experience in higher education administration support and academic service is preferred.
• Candidate must be actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community statement.
• Ability to utilize Windows and Microsoft based software including Word, Excel, PowerPoint, Teams, etc. Willingness to learn Student Information System (Jenzabar)
• Experience utilizing e-mail for the purposes of organizational communications.
• Excellent communication skills with demonstrated ability to communicate effectively using tact, patience, and courtesy with individuals from diverse backgrounds and cultures, as well as the ability to deliver presentations

Working Conditions/Special Requirements:

• Bushnell University seeks candidates who demonstrate a vibrant and maturing Christian faith.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• All employees of Bushnell are "mandatory reporters" under Oregon law. See for specific information.
• The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction.
• The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy.
• Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills.
• The employee must have high personal motivation, with great attention to detail and accuracy.
• This person must project a positive, vibrant and professional attitude in assisting people.
• This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University.
• This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling.
• This position description is subject to change at any time
• This position will assist with Fall and Spring Commencements which will fall outside of normal office hours

Application Instructions

Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing.

To be considered for this position, please submit all of the following through the online application process:

• Cover letter addressing skills, experience, and knowledge
• CV/Resume
• Personal Statement of Faith that clearly addresses all three of the sections below:
  • Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership;
  • Section 2: how the candidate integrates faith into his or her work life; and
  • Section 3: the candidate's understanding of and ability to support Bushnell's Theological Context for Community statement.
• Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background.
• Completed Employment Application

*Please include all requested materials. Incomplete application packets may result in disqualification.

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In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling 541-###-####. This report is required by federal law and contains policy statements and crime statistics for the university.