Job Details

Administrative Assistant

ROLE MISSION

The Administrative Assistant plays a key role in ensuring the organization operates efficiently and effectively. This position supports day-to-day operations by coordinating administrative activities, facilities, vendors, and logistics while maintaining a safe, organized, and productive work environment. The role takes a proactive approach to anticipating operational needs, improving processes, and fostering collaboration across departments to support overall business success.

POSITION INFORMATION

The primary role of this position is to serve as a key operational support partner, coordinating a wide range of administrative, facilities, and vendor-related tasks to ensure the smooth functioning of the organization. This includes overseeing procurement processes, maintaining positive vendor relationships, coordinating mail and courier services, supporting event planning, and maintaining accurate records and reports.

The individual in this role is responsible for handling logistical tasks such as scheduling, travel arrangements, and office inventory management, while also supporting financial activities like invoice reconciliation, expense tracking, and budget monitoring. They are the primary resource for employee badge systems, coordinate safety and security protocols, and support compliance activities such as shredding and recycling. By acting as a reliable point of contact for vendors, staff, and management, the position ensures effective communication, fosters collaboration, and addresses operational challenges before they escalate.

KEY RESPONSIBILITIES

• Manage vendors and oversee local procurement processes
• Handle administrative tasks such as scheduling, correspondence, and travel arrangements
• Support financial activities, including expense reconciliation and invoice management in SAP
• Support and coordinate facilities operations, including maintenance requests and badge systems
• Coordinate mail, courier services, and logistics
• Assist with organizing events and employee programs
• Ensure compliance with document management, recycling, and safety procedures
• Track reports, KPIs, and order statuses
• Perform various miscellaneous tasks to support overall operations across departments

Qualifications

QUALIFICATIONS / REQUIREMENTS
Education (School/Specialization) Associate Degree in business or similar preferred
Primary Language Fluent in English
Years of Experience 5+ years of experience in an administrative or executive administrative role within a corporate environment

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COMPANY BACKGROUND
Datalogic is a global technology leader in the automatic data capture and factory automation markets, specialized in the designing and production of barcode readers, mobile computers, sensors for detection, measurement and safety, RFID, vision and laser marking systems.
Datalogic can boast over 50 years of history, during which it has achieved unique results: approximately 1.200 patents in multiple jurisdictions; 11 research centers and development (in Italy, USA, China and Vietnam); thousands of prestigious partners and customers deployed over five continents. The company has grown constantly over the years, thanks to the dedication with which customer needs have always been at the heart of the quality of its products and to the considerable investments in Research & Development, supported by a management capable of looking to the future.
Today, Datalogic Group has approximately 3,000 employees worldwide, distributed in 29 offices, with 11 manufacturing and repair facilities in the USA, Hungary, Slovakia, Italy, China, Vietnam and Australia. Datalogic S.p.A. is listed on the STAR segment of the Italian Stock Exchange since 2001 as DAL.MI. The Group is headquartered in Bologna, Italy.

EQUAL OPPORTUNITY EMPLOYER:
Datalogic USA, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.