Job Details

Administrative Assistant/Receptionist Featured

  2021-05-07     Public Defender Services of Lane County     1143 Oak Street     $33,036 to $54,277 year  

Administrative Assistant / Backup Receptionist

Public Defender Services of Lane County is hiring an administrative assistant/backup receptionist to join our team. PDSLC is a non-profit public defender’s office that believes in client-centered representation and leading by example as we try to make a difference for our clients.

Administrative Assistant Duties

The admin team is responsible for opening new client files, handling thousands of pages of discovery weekly, and efficiently and accurately transmitting information from the State to our attorneys and clients. This work is fast-paced, high-volume, requires a steady attention to detail and the ability to quickly learn our proprietary systems. You’ll be joining a team of four other administrative professionals in an office environment of 46 support staff and trial attorneys.

Specific duties include:

  • Case Intake: process twice-daily court arraignment dockets, open case files, process associated documents
  • Case Discovery: receive and process according to established guidelines
  • Conflicts: prepare reports from discovery sources; process pre-docket case conflict checks
  • Maintain adult and juvenile archive filing systems as assigned
  • Photocopying and scanning projects as assigned
  • General office infrastructure support as assigned

Specific skills required:

  • Proficiently operate office equipment: multi-line telephone system, computer, photocopiers, scanners, printers, fax machine, postage meter
  • Type 45-50 wpm
  • Accurate data entry
  • Accurately maintain physical file systems
  • Accurately complete assignments within specified time frame
  • Apply effective verbal and written communication skills
  • Apply effective organizational skills
  • Provide professional customer service
  • Be proficient in or quickly learn OECI and Odyssey
  • General knowledge with Apple computer information systems

Backup Receptionist Duties

The backup receptionist is responsible for supplementing the work of our primary front desk receptionist and requires the ability to smoothly transition from admin tasks to front desk coverage when required. This primarily includes coverage for breaks and leave time but may also require working in tandem with the receptionist as office needs change. It is essential that the receptionist exhibit a professional, client-centered demeanor and treat everyone who calls or visits with respect and dignity. Excellent phone skills are a must, as is the ability to work under pressure and triage requests.

Specific duties include:

  • Answer phones; process and direct incoming calls; route to voice mail as necessary
  • Greet and direct visitors
  • Prepare first floor morning coffee; maintain front lobby, mailbox and reception work areas, sink area
  • Maintain/update sign-out log
  • Process/distribute incoming and outgoing mail, documents and faxes
  • Use scanner and scanning software for paperless data entry
  • Receipt incoming checks/monies
  • General office infrastructure support as assigned
  • Backup Administrative Assistant tasks as assigned

Physical Requirements:

Both the administrative assistant and backup receptionist roles of this position require the ability to sit for a prolonged period of time and extensive data entry. Lifting and/or moving materials as necessary (files, supplies and recycling) is required. This position does not qualify for remote work.

How to Apply:

Please email a resume and cover letter to by May 17th. Pay for this position is $33,036 to $54,277, depending on experience. You must have a minimum of two consecutive years of experience in clerical or general office support work to be considered. PDSLC is an equal opportunity employer.

About Public Defender Services of Lane County

Public Defender Services of Lane County is a private non-profit organization established in 1977. We have a rich history of defense advocacy and are committed to defending the rights of people who are facing a loss of their personal liberty due to the actions of the State. We represent adults and juveniles charged with everything from trespass to murder. We represent parents or children in juvenile dependency cases. We fight for the rights of people who are accused of violating their probation, and for those who are facing jail because they are behind on their child support payments. We fight for the rights of parents and children when the State becomes involved in termination proceedings, and we fight for the rights of those afflicted with mental illness when the State tries to hold them in the State Hospital against their will.

Our office qualifies for public interest loan forgiveness, subject to the whims of the federal government. We offer excellent starting benefits including three weeks of vacation, a generous retirement plan, competitive health insurance and the satisfaction from fighting the good fight and being the champion of the underdog.

We strive to put our clients first, and zealously pursue our client’s best interest regardless of whether it’s a person facing a single charge of criminal trespass or someone facing allegations of violent felonies.

Our Mission Statement: We treat our clients with dignity, empower them to make informed choices and fight to defend their rights.

Our goals (how we fulfill our Mission):
1. We deliver outstanding legal services.
2. We uphold the presumption of innocence without regard to the accusations against our clients.
3. We deal ethically with our clients, witnesses, the courts, and all other representatives of the criminal justice system.
4. We strive to lead by example in the criminal justice community.
5. We provide a supportive environment where employees and clients are treated with respect and dignity, regardless of race, gender, sexual orientation, economic and cultural background, religion, age or disability.

Do not contact this company in solicitation of any product or service.

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