Job Details

Program Coordinator

  2021-11-22     University of Oregon     Eugene  

PO 2650866

Distinguished Scholarships and Undergraduate Research Program Coordinator

Job no: 528524

Work type: Classified Staff

Location: Eugene, OR

Categories: Academic Advising/Support, Administrative/Office Support

Department: UESS Office of Distinguished Scholarships and Center for Undergraduate Research and Engagement

Classification: Administrative Program Assist

Appointment Type and Duration: Regular, Ongoing

Salary: $15.81 - $23.49 per hour

FTE: 1.0

Review of Applications Begins

Position closes December 10, 2021

Special Instructions to Applicants

To be considered for this position, please upload the following documents with your online application:

• A resume

• A cover letter highlighting how your knowledge, skills and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting.

• The names of at least three professional references, their e-mail addresses, and telephone numbers

Department Summary

The Division of Undergraduate Education and Student Success (UESS) promotes academic excellence, universal access, engagement and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.

The Center for Undergraduate Research and Engagement (CURE), and Office of Distinguished Scholarship (ODS) provide comprehensive support to students exploring and participating in undergraduate research and distinguished scholarship opportunities, with a particular focus on fostering a culture of academic inquiry and faculty engagement. CURE and ODS raises campus-wide awareness of distinguished scholarships and undergraduate research, and works individually with students through advising and support. The offices are also in allied partnership with Academic Residential and Research Initiatives (Housing), Ronald E McNair Scholars Program, and the Undergraduate Research Symposium.

Position Summary

The Undergraduate Research and Distinguished Scholarships Program Coordinator provides administrative support to achieve the Center for Undergraduate Research and Engagement (CURE) and Office of Distinguished Scholarships (ODS) efforts to promote undergraduate research experiences and distinguished scholarship activities. The Program Coordinator will interact with a wide variety of campus constituents to manage programmatic processes for undergraduate research and distinguished fellowships.

This position will be the first point of contact for constituents (faculty, students, staff, external) regarding both CURE and ODS initiatives. This position will manage department email communications; facilitating student meetings; managing the student application process, including collecting materials; coordinating committee review processes; and providing administrative oversight for all aspects of CURE and ODS initiatives.

The person in this position will manage program aspects from beginning to end, and they must be able to apply appropriate rules, laws, policies and procedures to routine and non-routine situations. The coordinator will be responsible for knowing complex application procedures for at least a dozen distinguished scholarships, and will be responsible for helping ensure students meet the appropriate requirements.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and

• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Commitment to diversity, equity, and inclusion

• Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies.

• Outstanding attention to detail and ability to track and organize large amounts of information.

• Ability to handle sensitive and confidential information.

• Strong ability to exercise independent initiative and judgment within general guidelines, with the ability to assess and identify situations and decisions that require additional consultation.

• Demonstrated proficiency in Microsoft Windows, Outlook, Word, Excel, PowerPoint.

• Skill in establishing and maintaining effective paper and electronic organizational systems.

Preferred Qualifications

• One-year professional experience in higher education.

• Experience using Microsoft Office Suite, Adobe Creative Suite, Drupal, Wordpress, MailChimp, Qualtrics, Agora platform and social media.

• Events planning and coordination, calendar scheduling, and travel arrangement preparation.

• Experience interacting with students, and working in university setting; and taking part in operational and program goals.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

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