Job Details

Executive Assistant

  2023-04-19     Northwest Youth Corps     2621 Augusta Street     22.00 hour  
Description:

LOCATION: Northwest Youth Corps Headquarters, Eugene, Oregon. May require limited travel within OR, WA, and ID.

COMPENSATION: $22.00 /hour

BENEFITS OVERVIEW

Benefit Package Includes: Personal Leave, Paid Holidays, Medical and Dental Coverage, Disability/Life Insurance, 401k investment plan, Professional Development, and other perks!

ORGANIZATIONAL BACKGROUND

Since 1984, Northwest Youth Corps (NYC), a non-profit organization, has given tens of thousands of youth and young adults opportunities to learn, grow, and experience success. Through partnerships with conservation agencies, youth and young adults gain the personal and professional skills needed to carry out a variety of stewardship projects, from which they can earn a stipend, high school credit, and/or an AmeriCorps educational award. More importantly, they gain skills needed to become economically and socially self-sufficient, benefit their communities as citizen stewards, and recognize that they can make a positive difference. NYC also operates an accredited charter school, internship program, and the Idaho Conservation Corps (ICC).

POSITION SUMMARY

The Executive Assistant (EA) works closely with the Executive Director, External Relations Director, Director of Administration, and Director of Philanthropy to provide ongoing administrative support. Responsible for organizing the day-to-day activities of Northwest Youth Corps (NYC) Executive Director while assisting in collaborative functions of the Senior Strategy Team.

POSITION DETAILS

Diversity, Equity, and Inclusion Support

  • Promote and support organizational Diversity, Equity, and Inclusion initiatives
  • Support organizational efforts to build coalitions and trust with marginalized and/or underrepresented communities NYC is committed to serve

Department Supervision and collaborations

  • This position is supervised by the Executive Director.
  • This position supports the work of the Senior Strategy Team
  • This position works regularly with the Board of Directors

Risk Management

  • Follow all risk management guidelines in both office and field environments
  • Pass a background check and drivers training

Essential Duties and Responsibilities:

  • Manage schedule for Executive Director and, as related to aligned work, the corresponding schedules of the Senior Director of External Relations and Philanthropy Director
  • Prepare internal and external correspondence and communications
  • Under the direction of the Executive Director, provide liaison to the NYC Board of Directors and Senior Strategy Team
  • Prepare briefing materials and support logistics for board meetings and retreats
  • Manage donor engagement schedules and activities with NYC leadership
  • Act as the primary development and fundraising data manager
  • Manage external relationships as assigned
  • General office assistant duties including ordering office supplies, mail sorting, etc.
  • Other relevant duties as assigned

Position Qualifications & Certifications

  • Self-motivated, proactive, and forward-thinking
  • Confident personality, capable of diplomatic persistence as necessary
  • Ability to apply discretion and confidentiality with tact and thoughtfulness
  • Advanced knowledge of Microsoft Office
  • Extremely detail oriented, organized and capable of meeting deadlines
  • Maintaining calm and positivity in a sometimes stressful environment
  • Excellent written and verbal communication skills
  • Timely and effective communication with all levels of contacts, internal and external
  • Ability to work independently and multi-task in a fast-paced team environment operating in a three-state region

Preferred Qualifications

  • 3+ years of experience working as an Executive Assistant or in a similar position of responsibility.

Physical Demands/Work Environment

  • The Executive Assistant will work in a high profile office setting that is climate controlled, with a noise level that will be quiet to loud.
  • While performing the duties of this job, with or without reasonable accommodation, the employee is required to stand; walk; use hands to handle, feel or operate objects, tools or vehicle; reach with hands and arms; sit; climb or balance; stoop, kneel, crouch or crawl; talk, hear; and smell repeatedly.

**This Position Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.**

All job offers are contingent upon the completion of a satisfactory background check (criminal history and driving history) as well as record of full COVID 19 vaccination OR an NYC approved medical/religious exemption.

Terms of Employment

Based in Eugene, OR. May require limited travel within OR, WA, and ID. This is a full time, hourly position. Typical hours are Monday - Friday, 8:00AM to 5:00 PM; with occasional long days and/or evening and weekend responsibilities seasonally.

To Apply

Send a cover letter and resume to Jessica Johnson, Human Resources Officer at jessicaj@nwyouthcorps.org with “Executive Assistant” in the subject line and document attachments in word or PDF format. Please do not call or drop in. Additional program information and online application can be found at www.nwyouthcorps.org

Northwest Youth Corps is an Equal Opportunity Employer - Our core purpose is to provide opportunities for youth and young adults to learn, grow, and experience success. We believe diversity is an essential source of strength for our communities, and we strive to create a safe and empowering environment for all participants and staff from the widest range of backgrounds and abilities. While we are privileged to facilitate conservation service on our public lands, with humility, we also acknowledge that injustice and violence was at the heart of acquiring these lands. Therefore, we are deeply invested in addressing this traumatic legacy by supporting youth and young adults of all races, ethnicities, gender identities, religions, sexual orientations, economic status, and/or other socio-cultural identifiers to learn, grow, and experience success in our programs, and beyond.”


Do not contact this company in solicitation of any product or service.

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