Job Details

Grants and Agreements Officer Featured

  2023-10-30     Northwest Youth Corps     2621 Augusta Street     21.00 hour  
Description:

POSITION: Grants and Agreements Officer

LOCATION: Northwest Youth Corps Headquarters, Eugene, Oregon 

COMPENSATION: $21.00 per hour

BENEFITS OVERVIEW: Benefit Package includes: Personal Leave, Paid Holidays, Medical and Dental Coverage, Disability/Life Insurance, 401k investment plan, Professional Development, and other perks! 

ORGANIZATIONAL BACKGROUND

Since 1984, Northwest Youth Corps (NYC), a non-profit organization, has given tens of thousands of youth and young adults opportunities to learn, grow, and experience success. Through partnerships with conservation agencies, youth and young adults gain the personal and professional skills needed to carry out a variety of stewardship projects, from which they can earn a stipend, high school credit, and/or an AmeriCorps educational award. More importantly, these young people gain skills needed to become economically and socially self-sufficient, benefit their communities as citizen stewards, and recognize that they can make a positive difference. NYC also operates an accredited charter school, internship program, and the Idaho Conservation Corps (ICC).

POSITION SUMMARY

This position is supervised by the Senior Director of Administrations. Working closely with NYC’s Senior Director of Administration and program leadership, the Grants and Agreements Officer (G & A Officer) will implement processes to ensure compliance and consistency within NYC’s Programs Department in oversight of agreements, financial plans, grant administration, grant reporting, project reporting and invoicing. The G & A Officer will also assist with the creation of grant and project reports and/or work with Program leadership to oversee the process to ensure these reports are done in a timely and compliant manner. The G & A Officer will oversee the compilation of data in order to develop invoicing reports and may also be cross trained to assist with other administrative duties to help the team during busy periods.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Diversity, Equity, and Inclusion Support

  • Promote continued organization support of Diversity, Equity, and Inclusion initiatives.
  • Seek to remove barriers to participation in NYC programs for underrepresented populations.

Agreements and Financial Plans

  • Create and/or audit financial plans as requested and/or double check financial plans and agreements for Program leadership, prior to submission.
  • Review agreements language for consistency, compliance and operational feasibility prior to submission.
  • Assist Senior Director of Administration with NYC’s cost worksheet tools and resources for streamlining the creation of financial plans.
  • Ensure that database management related to agreements is consistent and that relevant required files are uploaded and stored correctly. File related documents as requested.

Project Reporting and Grants Administration

  • Coordinate the completion of project reports and ensure reporting compliance for agreements and grants.
  • Work with the Senior Director of Administrations and/or Program leadership to create report templates that satisfy compliance for basic project reporting.
  • Working with NYC’s Development staff, Program Leadership, and Agency staff to coordinate and/or complete any needed reports for Grants and agreements. Ensure follow up in a timely manner.
  • Track and monitor agreement balances and expiration dates in order to send reminders and status reports to Program Leadership and Administrative staff
  • Track and monitor agreements within federal grant platforms to ensure continuity between internal (NYC) tracking systems and federal grant tracking.

Invoicing and budget tracking

  • Assist Program leadership with invoicing as needed to ensure responsive and timely invoicing and reporting is completed.
  • Identify and track Agreement and Grant elements such as targeted expenditures for gear and tuition to ensure that the elements are being tracked and invoiced
  • Communicate with program leadership, development staff, and finance staff on issues/concerns with budgets or invoice tracking

Cross Training Opportunities

  • Entry and oversight of Accounts Receivables invoicing within a Quickbooks structure
  • Work with Accounts Receivable staff to ensure that final invoicing is completed and tracking of delinquent accounts

Position Qualifications

  • Regular attendance and punctuality
  • Bachelor’s Degree in Accounting or Business/Nonprofit Management preferred
  • Direct experience in similar position may be substituted for degree
  • Experience with accounts payable and Quick books software desirable
  • Salesforce experience/proficiency strongly desired
  • Reliable and self-motivated.
  • Exceptional communication skills.
  • Superior problem-solving skills.
  • Strong leadership, interpersonal and People-management skills.
  • Broad knowledge of databases and spreadsheets and their functions.
  • Budget management experience.
  • Exceptional organizational skills.

Physical Demands/Work Environment

  • Potential for periodic non-traditional work hours, inclusive of weekend and evening hours.
  • In the performance of the job duties, the employee will primarily work in an office setting.
  • Travel may include visits to State offices in Idaho and Washington.
  • While performing the duties of this job, with or without reasonable accommodation, the employee is required to stand; walk; use hands to handle, feel or operate objects, tools or vehicle; reach with hands and arms; sit; climb or balance; stoop, kneel, crouch or crawl; talk and hear. May be required to lift up to 50 pounds unassisted.

Reasonable accommodations may be made for qualified individuals with disabilities to perform the essential functions. Work environment: temperature, noise level, inside or outside, or other factors may affect the person's working conditions while performing the job.

**This Position Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.**

All job offers are contingent upon the completion of a satisfactory background check (criminal history) as well as record of full COVID 19 vaccination OR an NYC approved medical/religious exemption.

Terms of Employment

Based in Eugene, may require approximately 10% travel to training and project locations which may include travelling within OR, WA, and ID.  This is a full-time, hourly nonexempt position. Typical hours are Monday - Friday, 8:00AM to 5:00 PM; with periodic long days and/or evening and weekend responsibilities seasonally.

To Apply

Send a cover letter and resume to Jessica Johnson, Human Resources Officer at jessicaj@nwyouthcorps.org with “Grants and Agreements Officer” in the subject line and document attachments in word or PDF format. Please do not call or drop in. Additional program information can be found at www.northwestyouthcorps.org

Northwest Youth Corps is an Equal Opportunity Employer - Our core purpose is to provide opportunities for youth and young adults to learn, grow, and experience success. We believe diversity is a key source of strength for our communities, and we strive to create a safe and empowering environment for participants from a wide range of backgrounds and abilities.  We are deeply invested in the success of youth and young adults of all races, ethnicities, gender identities, religions, sexual orientations, economic statuses, or other socio-cultural identifiers


Do not contact this company in solicitation of any product or service.

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